ANAF e-Transport: the UIT travels with the load

Your client declares the transport in ANAF's e-Transport system and sends you the UIT. From then on the code is your problem. The driver has to show it at a roadside check, the plates on it have to match the truck, and it stops working on a fixed day. Druma takes the code from there and keeps it on the order beside the eCMR and the proof of delivery. The declaration stays with the client.

From the client's email to the cab

A Hungarian supplier ships a load to a buyer in Arad. The buyer declares the transport and passes the UIT on, either by typing it into the client portal on your order or by email, in which case the planner pastes it in.

Druma then looks the code up with ANAF through your company's own ANAF connection. It does that when the code is recorded, again when the truck departs, and again after any truck swap. The answer is compared with the order on four points:

• validity: ANAF returns the first day the code no longer works, and Druma shows the day before it as "valid until";
• the tractor plate;
• the trailer plates;
• the start and end of the route.

The first point catches people out. A screen that shows ANAF's raw date gives you one day you do not have.

When a plate or the route differs, the order gets a mismatch flag and the planners who can edit it are told. Often the fix is one phone call: the client declared the truck they had planned for, and you sent another. Either they correct the declaration or you correct the order. An order planned on or after the first expired day gets a warning as well, while the code itself stays verified.

Sometimes the declaration names another company as transporter. Druma shows that next to the UIT, so the planner can ask the client who else is in the chain before the truck leaves.

On the road

From departure to delivery the UIT is tied to the tractor and the trailers carrying it. The driver sees it in the app before setting off, plates first, so a check at Nădlac starts from the same data the office has.

Every 15 minutes Druma looks for codes that have run out. An expired code is marked, its truck link ends, and one alert goes out per UIT.

Trailers get swapped in yards halfway. Change the vehicle on the order before the new combination moves; the UIT follows it, and about 2 minutes after the change Druma files the vehicle change with ANAF automatically. The code stays the same and remains valid on the new truck until its end date. Apart from the lookups, that vehicle change is the only message Druma sends to ANAF about a UIT.

A reload or a return leg is a new transport. It needs a new declaration and a new UIT from whoever declares it.